Biometric attendance system has become one of the most important technologies used in modern life.
These systems are not only being considered as accurate means for identification but also offer convenience. It is a smart system that helps to track the attendance of employees at their workplaces.
It acts as an automated identification system, and it does not require any manual checking or signing into the register. Statista projects that the biometrics market will likely grow over the next few years to $55 billion by 2027.
As technology has now started to find its roots in several spheres of human activity including security, healthcare, call centers, banking, etc. For instance, the use of the Payment Service Directive (PSD2) which is used as a 2-factor authentification for banking transactions has seen a huge growth in the last decade.
The system is very much flexible and can support any number of employees. Biometric readers are available in the market in different forms, sizes, and shapes making them highly customizable according to the requirements of an organization.
How does a Biometric System work?
The system basically comprises two components — the first one is the biometric reader and the second one is software that can be installed on any smartphone. When an employee enters the office premises, their attendance is captured by a fingerprint scanner, and this information is sent to the server through a WIFI.
It identifies the user by their unique fingerprints. When an employee enters into a restricted area where a biometric attendance system is installed, it stores the fingerprint impression of that person. The entire process is very much automated and takes around 10 seconds only, so every employee spends no more than 15 seconds for their attendance on a daily basis.
Types of Bio-Metric Systems:
There are several types of biometric attendance systems available in the market. The most common ones are:
1) Fingerprint Attendance System:
The fingerprint is considered to be one of the most reliable and secure forms of biometric identification, as it offers accurate results for each person.
2) Eye or Iris Recognition:
This method uses the iris of the eye to identify a person. It is considered to be one of the most accurate ways for automated identification.
3) Digital Voice Recognition:
Voice biometrics identifies a person through its unique pitch and tone, which offers reliable results. About 90% of vehicles globally are going to be operated by digital voice recognition by 2028.
4) Palm Vein Recognition:
The human veins are unique to every individual, like fingerprints, which offer accurate recognition.
5) Face Recognition System:
A facial recognition system proved to be essential, especially during the Coronavirus pandemic to recognize partially covered masks. This recognition technology uses facial features.
The facial recognition system uses complex algorithms to offer highly secure results for each person. According to Forbes, the hospitality sector is estimated to have 72% of owners going to use facial recognition by 2025.
The Galt recognition is based on individual walking patterns.
7) Keystroke Recognition: This method uses voice recognition technology to identify the users through their unique typing patterns.
8) Digital Signatures: The signature method uses a combination of handwriting patterns and speed to identify a person. It is considered to be the least accurate identification method because of the ease with which signatures can be forged.
DNA recognition uses a person’s cells to offer reliable results for each person.
The ear recognition method uses the unique topological structures of the ear to identify a person.
Benefits of using a biometric attendance system for your business
The benefits of an automated biometric attendance system can be summarized as:
- It helps to keep track of employees and their respective attendance, which is very much important for safeguarding them from legal issues. Biometric attendance systems help monitor the working hours and terminate the contract if ever a person keeps on coming late.
- It reduces the risk of forged signatures and unauthorized entries.
- Biometric attendance systems help to reduce human errors as the system is programmed not to accept more than one fingerprint for each person at a time. Biometric systems make employees work efficiently and increase their productivity.
- Automated identification system also comes with a dashboard that offers an administrator the opportunity to block the user’s access and action if they were found to be working from home or any other location.
- Biometric attendance systems help you to reduce the risk of errors in payrolls, timesheets, and other similar documents.
- The system also helps in avoiding the issue of identity theft, as it uses high-level security methods to prevent any malicious attack.
What to consider before installing a biometric attendance system?
Even though there are several benefits of automated identification systems, it is important to consider a few things before installing such a system in your business. Some of them are:
- Cost: Before investing in an automated identification system, companies should make sure that the cost of installation and maintenance is affordable for their operations. It often depends on the type and features of the system installed.
- Accuracy: The accuracy of the system is important in order to avoid any discrepancies in timesheets or other documents. A biometric attendance system should provide accurate results for each person, without compromising on its security features.
- Security: A biometric attendance system should offer high-level security features in order to ensure maximum efficiency and safety of documents and records available within the business environment.
- Adaptability: It is important that the system can be adapted to suit the needs of an organization. Changing organizational structures should not affect the functionality or accuracy of a biometric attendance system.
- Ease of Usage: A biometric attendance system should be easy to use so that employees can adapt to the new procedures in a short amount of time.
Scanner to consider based on the size of your company or facility:
The most important factor to consider before purchasing a biometric attendance system is the number of employees in your company.
According to several surveys, the size of your workforce will determine what type of scanner you should use. For example, if you have fewer than 100 employees, it is recommended that you go for a fingerprint scanner because it is the simplest and most accurate biometric system.
However, if you have more than 100 employees, we recommend that you invest in an iris (infrared) scanner for better reliability and high accuracy.
Below listed are some Biometric automated systems you can consider:
Allied Time (Finger, Face and Palm scanner):
- Allied is a cloud-based Biometric scanner system that uses multiple clocking options such as Finger, Face, and palm scan.
- Its unique Palm Vein Scan Technology, to detect vein patterns minimizing the need for fingerprint rejections.
- Easy to use and Hassle-free setup.
- The free app comes with GPS tracking and is ideal for remote and work-from-home employees.
- Employees can also punch in via browser or app at no extra charges.
- Lifetime warranty. Free trial for one month. The fee applies to start at $20 after the free trial period.
Pyramid Time Trax:
- Pyramid’s automated biometric fingerprint time clock system is a fast, convenient and easy-to-use solution for your business.
- It stores up to 1500 employee finger scans and calculates overtime automatically.
- The automated biometric fingerprint time clock system eliminates buddy punching, reduces payroll errors, and maintains the highest level of security.
- Compatible with Windows 8 or higher, it can be easily expanded to handle an unlimited number of employees, if required with software upgrades and additional terminals.
- Comes with 1 year warranty and 90 days free tech support. Requires no monthly fees.
Time Office Biometric Attendance system:
- Time Office is a user friendly cloud based biometric attendance software with 2.4 inch responsive vivid display.
- It stores up to 1000 employee finger scans with 100000 transactions capacity which makes it best suited for medium and large office premises.
- Good Inbuilt battery backup up to 4 hours.
- In addition to a finger print attendance, it also has a card sensing area which serves as a part of attendance metric.
- Track employee attendance by using the cloud software on your smartphone and receive timely notification from the comfort of your place.
- Reports can be exported in the form of Word, PDFs and Excel sheets.
- The automated biometric fingerprint eliminates buddy punching, reduces payroll errors, and maintains the highest level of security.
- Comes with 1 year warranty.
- Great customer support.
To conclude Biometric attendance system does wonders for the payroll process, as it inspires a sense of trust and legitimacy. The attendance system provides an accurate way of recording the time spent on the job, which is critical for payroll purposes. In addition, it also reduces the potential for employee theft as employees have no way of easily taking hours from their employer without being seen on camera.